I just let my property. Is it necessary to submit the Form CR109 to the Rating and Valuation Department (RVD)?

The landlord/principal tenant or its representative/agent, soon after entering into a new tenancy/sub-tenancy (including both fresh letting and renewal), is advised to submit Form CR109 (Notice of New Letting or Renewal Agreement) (PDF) to RVD within 1 month from the date on which the parties –

• entered into a new tenancy/sub-tenancy; or
• renewed a tenancy/sub-tenancy.

RVD will endorse the CR109 within 1 month and send the endorsed form to the landlord and the tenant separately. If the principal tenant/tenant notices that details claimed by the landlord/principal tenant is different from his/her understanding, he/she may request the landlord/principal tenant to make amendment. The landlord/principal tenant shall not be entitled to maintain an action to recover rents under the relevant tenancy agreement unless he/she could provide the CR109 endorsed by RVD.

The application procedures for endorsement of the CR109 Notice of New Letting or Renewal Agreement is as follows -